The Catholic University of America

 Student Organization Resources

     

 

Advertising for Events

It is expected that you submit a flier for the event (in Word or Publisher) to the Office of Student Life and Special Events no later than one week in advance for approval. Please indicate in your email which of the following ways you would like to advertise for your event:

HeadNotes: Information for HeadNotes should be submitted electronically to Emily Sobieski at sobieskiee@law.edu by the end of the day on Wednesday for the Friday edition.  Documents should be in Word or Publisher. After your flier has been submitted and approved for HeadNotes, it can also be placed on the web calendar, Facebook, and CUA Law Webpage (some restrictions apply).

 

Video Display Terminals (VDTs): All student groups are invited to post information regarding meetings, events, and deadlines on the VDTs throughout the building. You are also welcome to submit photographs from your event to run as well. All notices must be submitted via email to the Office of Student Life and Special Events at sobieskiee@law.edu.

We generally post information on the VDT for a maximum of 3-4 days.  Please do not request that we post information on the VDT for events which have not yet been confirmed.

Large Posters on Easels:  If you would like to order an enlarged poster of your flier, please note that it can take up to 3 days to be printed and the cost is $9 or $12 (which will be charged to your student organization). The Office of Student Life and Special Events has easels, poster boards and markers for your use. All posters on display in the Atrium need to be stamped by our office.  Since the demand for easels and poster space is limited, please limit your poster display to a maximum of one week. Easels should be returned to our office promptly so they can be given out to another group.                                                            

Bulletin Boards:  There are several bulletin board areas located throughout the building.  Each is assigned for its own specific type of information. Many offices have boards located outside their offices (i.e., Financial Aid, Clinical Programs, etc.). No student group posters may be placed on a board designated for either administrative or faculty use. You may hang fliers on the bulletin boards located in the locker area. The board directly above the student mail folders is reserved for timely information regarding upcoming events and deadlines of interest to all students. While all groups may post information on this board, everything posted must be approved and stamped by the Office of Student Life and Special Events, Suite 341. Any flier appearing without the official stamp will be removed.  Please do not use staples or tape on any board.

Student Organization Bulletin Boards: These boards are located around the outer edge of the student lounge and in the hallway leading to the parking garage. Every student organization has its own assigned section and posting on these boards is restricted to organization members only. In accordance with the University's policies on posting of notices, all notices must be stamped by the Office of Student Life and Special Events. Organizations are also welcome to post pictures from an event on these boards.    

Additional Advertising and Promotional Opportunities

 

Copying: SLSE can work with the copy room to provide student groups with copies of fliers, notices, programs, etc.  All requests for copying should come directly to SLSE in Suite 341.

Publicity Tables: Publicity tables in the student lounge must be reserved in advance (kingra@law.edu) and are handled on a first-come, first-served basis.

Student Mail Folders: Any materials distributed en masse to student mail folders must be approved in advance by SLSE.

Student Listserv:  Information to be sent through the listserv should be sent to Rachel Porter at kingra@law.edu. The message will be sent if it contains information that will benefit students (for example: law school events/programs). There will be a limit to the number of messages you can send through the student listserv. We will send out one email invitation and one reminder. All submissions must be in a word format or text within a submitted email.

Public Affairs Office: The law school’s Office of Public Affairs is interested in publicizing the activities of our student organizations to all appropriate audiences.  Whenever possible, the director will attend an event in person, take photographs, and post a news item to the law school’s Web site about it. Students are also encouraged to assume this role in the event that the public affairs office cannot attend. Please feel free to send an agenda, notes, photographs, and any other supporting information about a student organization activity to Jor Ferraro at ferraro@law.edu, for consideration for wider publicity. This may be done before or after the student organization’s event.

PLEASE NOTE:  No notices are permitted on walls or in phone booths.  Any notice placed on a designated or open board without authorization will be removed.  Notices posted with scotch tape will be removed.  We ask that students remove their own posters and fliers immediately after the date of the event.